Controller of Examinations

ISSUE OF TIMETABLE OF THE EXAMINATIONS

The timetable of various examinations in each semester will be issued one month before the commencement of the End Semester Examinations. The Chief Superintendent shall put up a copy of the time-table at a prominent place in the College for the candidates to notice and the same shall be published in the website. The same shall be displayed in the Department Notice Board by the Head of the Departments.

REGISTRATION TO THE EXAMINATION

• All students admitted in a programme (UG & PG) with required attendance can remit the prescribed fee on or before the date fixed. Then only they become eligible to appear for forthcoming semester examinations including practical examinations. There is no separate registration fee. She / he shall submit an application form duly signed by the class tutor and forwarded by the Head of the Department. However, she / he shall be issued with the Hall Ticket only if she / he secures the prescribed minimum attendance of the total duration of the programme and possess other minimum qualification prescribed in the regulations for each programme. The list of candidates having sufficient attendance and who have paid the required fee shall be intimated by the Head of the Department before the deadline for registration for a particular examination.
• No candidate will be eligible for the semester examination unless he / she possess minimum attendance and has paid the required fee.
• The mode of fee remittance shall be Online through the College Website.

INSTRUCTIONS TO THE CANDIDATE APPLYING FOR END SEMESTER EXAMINATIONS

• Regular candidates shall submit their applications duly filled with the prescribed fee signed by the Head of the Department and the Principal
• Before the submission of application, the candidates are advised to satisfy themselves that they fulfill the eligibility conditions laid down by the College to appear for the End Semester Examinations.
• If an application is not accompanied by the prescribed fee or incomplete in any respect will not be considered eligible.
• Detailed time table for the Semester Examinations will be put up in the College / Department notice board and will be available at the College / Department / Controller Section about 30 days prior to the commencement of the examination.
• Correction in application should be neatly HAND WRITTEN in ENGLISH BLOCK LETTERS.
• The candidate should check all the entries given in the respective columns, make corrections (if needed) and enclose letter along with the application.
• The code number of regular semester and his / her arrear are indicated in the respective semester column lines. Candidates, who desire to appear for any of the arrear subjects, a tick mark (√ ) may be made against codes of the subjects for which he / she wishes to appear.
• If the code number of the subject offered is different from the one given, please circle it and ENTER THE RELEVENT CODE NUMBER.
• If the candidate desires to improve performance in any of the subject, if eligible, he / she should WRITE the relevant subject codes in the respective semester line. The list of subject codes may be obtained from the College Office.
• Private candidates should send their application to the Controller of Examinations directly or through the Head of the Department concerned.

ISSUE OF HALL TICKETS

Every candidate who appears for the examination shall be given Hall ticket online by the CoE which is further attested by the Head of the Department. At the time of issuing Hall Tickets each candidate should verify it to check whether his / her name is registered for all subjects for which he / she has remitted examination fees. Any discrepancy in the Hall tickets should be immediately brought to the notice of the Controller of Examinations through the HoD.

CANCELLATION OF HALL TICKETS

The Principal can cancel the Hall Ticket issued in the name of any candidate for misconduct or if it is found out that she / he is ineligible to sit for the examination, after granting an opportunity to the candidate to present his / her case.

RULES & REGULATIONS PERTAINING TO COMPREHENSIVE PRACTICAL EXAMINATIONS

• Candidates are expected to be in their allotted seats 10 minutes before the commencement of the test or examinations. No candidate will be permitted to enter the Hall after 30 minutes of the commencement of the examination.
• No candidate will be allowed to leave the examination hall within one hour of the commencement of the examination.
• Candidates are prohibited from bringing / carrying into the examination hall any book or portion of the book, manuscript or matter of any description to the examination. Any communication with one another is subject to severe punishment.
• Candidates are not allowed to tear the sheets from the answer book. They are not allowed to take the answer scripts outside the Hall.
• Candidates involved in malpractice of any kind will be liable for disciplinary action.
• A candidate resorting to malpractice of any kind in the End Semester Examinations will not be permitted to write any paper thereafter in that particular semester and in the following semester too. However, the candidate may register, attend classes and complete the Continuous Assessment.
• Candidates appearing for Practical Examinations should submit their bonafide record notebooks prescribed for Practical Examination; otherwise they will not be permitted to appear for the Practical Examinations. However, in genuine cases when they are not able to submit their record note books they may be permitted to appear for the practical examinations, provided the concerned Staff-in charge / Head of the Department certifies that the candidate has performed the experiments prescribed for the course. For such candidates who do not submit record notebooks, Zero (0) mark will be awarded for record notebooks.
• Candidates appearing for Practical Examinations as arrears must submit the original bonafide record notebook which will be valued fresh by the Examiners and the marks awarded for the examination will be considered as the marks obtained for the record by the candidate. Previous mark, if any, will not be taken into account.

RULES & REGULATIONS PERTAINING TO END OF SEMESTER EXAMINATIONS

• Every student shall register for the Examination of the relevant semester in which she / he to obtain promotion to the next semester.
• Every student who is eligible to write the examination should submit his / her application through the Principal / HoD before the last date mentioned.
• Candidates should ensure that they receive their Hall tickets at least two days prior to the examinations, provided they have adequate attendance and paid required examination fee.
• They should bring their Hall Tickets on all days of the examination, failing which they will not be admitted to the Examination Hall.
• Students will not be permitted to enter the Examination Hall without their ID card.
• The Candidates should enter the examination room at least 15 minutes before the commencement of examination. In exceptional cases, the Chief Superintendent can permit relaxation up to a maximum of 30 minutes for candidates to enter the Examination Hall.
• Students should be seated in the Examination Hall by 9.45 AM in the morning session and 1.45 PM in the afternoon session. Students shall not be permitted after 10.30 AM in the morning session and 2.30 PM in the afternoon session.
• Students are not allowed to stand or cluster around the Examination Hall.
• Students should be in proper attire during the examinations.
• Any student found guilty of using unfair means of any nature shall be liable for disciplinary action.
• Candidates are permitted to use only blue or black ink pens for writing examinations. No other coloured ink pens are allowed for writing the exam.
• No materials except writing materials and Hall Ticket shall be allowed in the examination room. Mobile Phones, Digital Watches, Programmable Calculators and other Electronic equipments are strictly prohibited in the examination room. Logarithm tables, calculators and other drawing equipment may be allowed only if they are required for answering questions and the question paper contains a note to this effect.
• Instances of malpractice such as copying using manuscripts, copying from other candidates, smuggling of answer books, indecent behavior in the examination room, use of unfair means etc., are liable to be punished as per College rules.
• Candidates should write their register numbers, name of examination etc., in the appropriate places in the answer books. Instructions given in the answer books and question paper should be strictly followed. They are not permitted to write any identification mark any where inside the answer paper. Also they are not permitted to write register number anywhere over main book.
• Candidates must ensure the correct question paper. The title of the paper should be checked. Students are advised to verify / check the question paper code, subject code, subject title and number of pages in the question paper and confirm whether they have been issued with the correct question paper. If there is any discrepancy, it should be brought to the notice of the Hall Superintendent / Invigilator immediately. Any lapse in this matter will lead to the cancellation of the concerned examination for him/her.
• Candidates should not write anything on the question paper other than his/her name and register number.
• Strict silence should be maintained in the Examination Hall. Candidates are not allowed to get clarification from other students. In case of any doubt, they can seek the help of the invigilator.
• They should return all answer books before leaving the room. Candidates are not permitted to leave the Examination Hall without the permission of the invigilator during the course of the examination.
• Candidates are forbidden to ask questions of any kind during the examination. Superintendents are instructed to refuse to answer any inquiry whatsoever related to the question papers, whether as explanation of meaning or correction of typographical errors.
• Answers should be written on both sides of the papers in the answer book. No sheets should be detached from the answer book.
• All rough work should be done either at the bottom of the page or last page of the answer book and the portion not intended for valuation should be stricken off by drawing a single line across it.
• Read the instructions carefully before answering.
• Any query should be immediately brought to the attention of the invigilator.
• Candidates are obliged to follow instructions issued by the invigilator
• Announcements in the Examination Hall should be viewed seriously.
• Any requirements during the examination should be brought to the attention of the invigilator.
• Candidates shall be permitted to leave the Examination Hall only after his / her answer book is taken charge of by the invigilator. They should not be permitted to leave the Hall after keeping their answer books in their seats.
• Writing of the wrong register number in the answer script will entail rejection of the answer script.
• Students are advised to see the College Notice Board and Website for the Time Table / Examination Schedule or contact the CoE section for connected information.
• The students, not appearing for an examination, are advised not to stand / sit / crowd near the Examination Halls / Zone during the examination period in the Forenoon and Afternoon Sessions, so as not to cause any disturbance to the students who are writing the examination. They should not study or stand in the verandah near the Examination Halls.
• Circulars regarding the last date for applying for Revaluation and for obtaining Photo Copies of the answer scripts and for appearing for Supplementary Examinations and the connected details of fees, mode of payment will be sent to the concerned departments and will also be displayed on the College Notice Board / Controller of Examinations Office Notice Board soon after the declaration of the results.

EXCLUSION OF CANDIDATES FOR MISBEHAVIOR

Candidates appearing for an examination shall be under the disciplinary control of the Chief Superintendent, and shall obey his / her instructions. In the event of a candidate disobeying instructions of the Chief Superintendent or invigilator or behaving insolently towards the Chief Superintendent or any invigilator, without prejudice to any other action that may be taken against him / her, the candidate may be excluded from the day’s examination and if she / he persists in misbehavior, she / he may be excluded from the rest of the examinations by the Chief Superintendent. In all such cases, a full report of each case shall be sent to the CoE, through the Examination Vigilance Committee after granting an opportunity to present his / her case may according to the gravity of the offence, ratify the action taken by the Chief Superintendent or further punish a candidate by cancelling the Examination taken by him / her either in whole or in part or debarring him / her from appearing for any Examination in the College for a specified period or permanently.

MALPRACTICE AND CONFISCATION OF HALL TICKET

The Chief Superintendent and Hall Superintendents who have reasons to suspect malpractice on the part of any candidate should forthwith make all possible preliminary investigation and communicate the same to Controller of Examinations on the same day by forwarding all material evidences available together with the written explanations from the Hall Superintendent and the written explanations obtained from the candidate. Chief Superintendent is empowered not to permit the candidate to appear for the subsequent examination and the same may be reported to the Controller of Examinations.

PENALTIES FOR MALPRACTICES DURING EXAMINATIONS

If any student is found indulged in malpractice in any of the CIA / ESE examinations, he / she shall be liable for action as prescribed by the College from time to time. The malpractice case shall be referred to the Examination Vigilance Committee which shall conduct an enquiry ( Penalty fee towards malpractice enquiry should be paid by the candidate concerned ) and recommend the punishment based on the guidelines to the CoE / Principal.

The following will be the penalties for malpractices in the End Semester Examinations.

• Rule 1: Candidates writing his / her sessional marks in the answer script and requesting for a pass
  A written warning will be served, stating that the recurrence of this malpractice will attract penalties including cancellation of the examination written. However, the result of the examination taken by the candidate prior to the date of malpractice will be published.
• Rule 2: Candidates writing an appeal to the Examiner coupled with a promise of any form of consideration
  A written warning will be served, stating that the recurrence of this malpractice will attract penalties including cancellation of the examinations written.
• Rule 3: Candidates found in possession of material in the form of printed, Photocopied/ cyclostyled / hand written or in any other means, i.e. written on paper, hand, cloth, cell phone, scale, furniture, etc. but not found to have copied from the above
  The particular examination taken by the candidate will be cancelled and the candidate will be debarred from writing the rest of the examinations, if any, in that semester (including the ensuing supplementary examinations) and all the examinations of the next semester. However, the results of the examination taken by the candidate prior to the date of malpractice will be published.
• Rule 4a: Candidates found copying from any incriminating materials owned or written or in any other means, i.e. written on paper, hand, cloth, scale, cell phone, and furniture or answer book of another candidate
  The particular examination taken by the candidate will be cancelled and the candidate will be debarred from writing the rest of the examinations, if any, in that semester (including the ensuing supplementary examinations) and all the examinations of the next semester. However, the results of the examination taken by the candidate prior to the date of malpractice will be published.
• Rule 4b: Candidates being abetted by another candidate but not in possession of any incriminating materials / and not made use of in the examinations.
  The candidates will be permitted to continue to write that examination and the rest of the examinations of that semester. However, the results will be withheld till such time a decision is taken by the Examination Committee. However, the results of the examinations taken by the candidate prior to the date of malpractice will be published.
• Rule 5: Inserting previously written answer sheets brought from outside, aiding or assisting for copying from additional book pilfered already or passing on written bits for copying
  The particular examination taken by the candidate will be cancelled and the candidate will not be permitted to write the rest of the examinations, if any, in that semester. The candidate will also be debarred from writing the subsequent semester examinations that follow, including supplementary/additional examinations. However, the results of the examinations written prior to the date of malpractice will be published.
• Rule 6: Candidates refusing to accompany the Hall Superintendent to the Chief Superintendent or the Principal on account of his / her malpractice or exhibiting verbal resistance inside or outside the Examination Hall or running out of the Examination Hall with or without the answer script
  The particular examination taken by the candidate will be cancelled and the candidate will be debarred from writing the rest of the examinations, if any, in that semester, including supplementary/additional examinations. However, the results of the examinations written prior to the date of malpractice will be published.
• Rule 7: Candidates leaving the Examination Hall within 1 hour from the time of commencement of examination, with or without Question Paper / Answer paper
  The particular examination taken by the candidate will be cancelled and he/she will be debarred from writing the rest of the examinations, if any, in that semester, including supplementary/additional examinations. However, the results of the examinations written earlier will be published.
• Rule 8: Candidates knocking away his / her own or any other candidate’s answer scripts from the table
  The particular examination taken by the candidate will be cancelled and the candidate will be debarred from writing the rest of the examinations, if any, in that semester, including supplementary / additional examinations. However, the result of the examinations written earlier will be published.
• Rule 9: Candidates knocking away the question papers or answer papers from the Chief Superintendent / Hall Superintendent or any other Officials who carries them
  The particular examination taken by the candidate will be cancelled and the candidate will be debarred from writing the rest of the examinations, if any, in that semester, including supplementary / additional examinations. Also the candidate will be debarred from writing the subsequent semester examinations that follow. Further, the results of the examinations written earlier to the date of malpractice in that semester will not be published.
• Rule 10: Candidates employing somebody to write examinations (a case of impersonation) if such person happens to be our College student
  The particular examination taken by the candidate will be cancelled and the candidate and the person who impersonated him will be debarred from writing the rest of the examinations, if any, in that semester, including supplementary / additional examinations. In addition, they will be debarred from writing all examinations in the five subsequent semesters. The results of the examination already written prior to the date of malpractice will not be published.
• Rule 11: Candidates employing some outside person or old student to write examination in his / her place (a case of impersonation)
  The particular examination taken by the candidate will be cancelled and the candidate will be debarred from writing the rest of the examinations, if any, in that semester, including supplementary/additional examinations and also, the candidate will be debarred from writing all papers in six subsequent semester examinations. Further, the results of the examinations written prior to the date of malpractice will not be published. A police complaint may also be preferred, if it is deemed fit by the higher authorities of the College.
• Rule 12: Candidates threatening or abusing or showing physical resistance to the Invigilators or any other college personnel or exhibiting insubordinate behavior inside or outside the Examination Hall
  The particular examination taken by the candidate will be cancelled and the candidate will be debarred from writing the rest of the examinations, if any, in that semester, including supplementary / additional examinations. Also, the candidate will be debarred from writing all the papers in the six subsequent semester examinations. Further, the results of the examinations written prior to the date of the malpractice will not be published.
• Rule 13: Candidates manhandling / causing physical injury to the Chief Superintendent / Hall Superintendent / any other officials connected with the examinations
  The particular examination taken by the candidate will be cancelled and the candidate will be debarred from writing the rest of the examinations, if any, in that semester, including supplementary / additional examinations. Further, the candidate will be debarred from writing all the papers in the six subsequent semester examinations. In addition, the results of the examinations written prior to the date will not be published. A police complaint may also be preferred if it is deemed fit by the higher authorities of the College.
• Rule 14: Candidates committing forgery either prior or during the examination
  The particular examination taken by the candidate will be cancelled and the candidate will be debarred from writing the rest of the examinations, if any, in that semester, including supplementary/additional examinations. Further, the candidate will be debarred from writing all papers in the six subsequent semester examinations. In addition, the results of the examinations written prior to the date of malpractice will not be published. A police complaint may also be preferred if it is deemed fit by the higher authorities of the College.
• Rule 15: In case of any kind of malpractice as detailed above during the CIA Tests and Model Examination
  The particular examination shall be cancelled and the paper will not be valued. No re-examination for the particular paper will be conducted. Permission for writing the subsequent Tests/Examinations of the concerned CIA test/Model Examination shall be at the discretion of the Principal.

There shall be a provision to Appeal for a candidate who may be dissatisfied with the Grade he / she has been awarded. He / she can approach the Grievance Cell with the written submission together with all facts, the assignments, and test papers etc, which were evaluated. He / she can do so before the commencement of End Semester Examination. The Grievance Cell is empowered to revise the grades if the case is genuine and is also empowered to penalize the candidate if his / her submission is found to be baseless and unduly motivated. The composition of the Grievance Cell at Department level is as follows.

• The HoD / Dean
• One senior faculty member (other than those concerned with the evaluation of the course concerned).
• One senior faculty members / subject expert. Grievances related to Internal marks shall be addressed by the above committee and the same be recorded.

At College level a committee called Examination Appeal Committee comprising of Principal, CoE, Member Secretary – Academic Council, Teacher Representatives from Governing Council and the HoD concerned shall address the Grievances. The Grievances related to CIA and ESE shall be shall be addressed by the above committee. ESE Grievances shall be filed latest within two working days after the publication of results.

A suggestion box / Grievance box is kept at the front of CoE Office where Students and Teachers shall post their suggestions / Grievances (if any). Further the same shall be mailed to nascexamgrievance@gmail.com

There shall be provision for revaluation on payment of fee. A different Examiner will value the paper. Better of the two will be the final mark. Any UG candidate can apply for re-valuation of answer scripts or re-totaling of marks on the payment of fee within 7 days from the date of publication of results. There is no provision for PG students to apply for revaluation and re-totaling as double valuation system is followed for them. However third valuation will be conducted by the Controller of Examinations if there is a difference of more than 15% of marks between the first and second valuation. Further, PG students shall appeal to the Examination Appeal Committee if they are not satisfied with their marks.

Students of all UG Programmers are permitted to obtain their photocopy of valued answer papers on payment of fee. The filled application should be submitted to the Controller of Examination along with Photocopy of their mark list within one week. Students should apply either for revaluation or photocopy of the answer script.

On a particular day, students who have applied will be asked to assemble in a particular Hall. Photo Copies of Valued Answer Scripts will be furnished to the students. Students shall scrutinize the same. Subject Experts will be there to clear the doubts if any. After scrutiny, if they want their scripts to be revalued they shall apply for the same within 7 days.

After evaluation and with the recommendations of the Result Passing Board in each semester, the College shall publish the results in the website. The Mark Sheets shall be signed and issued by the Controller of Examinations. The fee for the mark sheet shall be collected along with the examination fee.

There shall be provision for supplementary examination at sixth semester for UG and fourth semester for PG on payment of separate fee for papers. The students with a maximum of one arrear can apply for the Supplementary Examination. This examination will be conducted just after publication of the corresponding End semester results.